Organizing Your “To Do” List Using The ABC Method.

A “To do” list refers to the list or table of the tasks that need to be done in a given time, and the duties arranged according to their priorities. To ensure all the jobs are organized according to the priorities, it is essential to use the ABC method to categorize the task. The ABC methods assign the most important and urgent task letter A and those are the things which require completion first. Letter represent tasks that are not urgent, but they are essential. C refers to the jobs that are not important nor urgent and get the least priority.

Therefore there are several benefits of using the ABC system in your working area or your activities. By using the ABC method, you will be able to attend to the most urgent task before doing the others. Some task needs to be done before the time expires because after the time is over, you will not be able to do them again. Therefore in this article, we are going to look at how to use the ABC method of organizing your “to-do” list. Some of the top tips include  

1. Ensure you keep an excellent ongoing record each day

If you are a very busy person with a lot of things to accomplish every day. It is essential to ensure you prepare a “to-do” list that will guide you on what to do each day. When you do not have a “to-do” list each day, there will be higher chances of doing things that are not essential in that day. Therefore the first thing to consider is to ensure you have an ongoing “to do” list. Since some vital task can arise, ensure you always update your list daily or weekly. 

2. Include the essential things in your list

Some of the essential things that you should include in your list are such as due date of the tasks, name, a brief description of the job, the required time to complete, date and the task name. Those details are essential to ensure you give the right task the needed priority. If you are dealing with office work that involves different people, ensure you indicate the person required to handle a particular job and at what time.

3. Review your “to-do ”list

It is essential to consider your “to do” list before you begin to categorize the list according to the ABC system. The purpose of reviewing the “to do” list is to ensure you have included all the task in your list. Therefore if you are preparing a “to-do” list for one week, assure that the list contains all the functions that you are required to do throughout the week. Also here you can break the immense task into the smaller jobs and indicate the time needed to complete them.

4. Prioritize your list

At this step, it is now the time to prioritize the tasks in the list to ensure you work on them according to their priorities. Make a table which is assigned letters A to C. The table should include the time needed to do specific work. Also, the due date should be included on the table.

What priorities should you assign to letter A?

The task that should be assigned to letter A should be a very urgent one. These kind of jobs are the ones with minimal time and are very important. Also, the tasks which should be included in the A table should be done very urgently.

Priorities assigned letter B.

The tasks that are in the table named B are the ones which are essential but not very urgent as compared to the job in A. the task in this category is not very time-critical. They can wait for some time before their completion. For instance, if you are a business person who needs to deliver customers’ orders, you should start with the ones that need to be performed within the shortest time possible. The duties with few remaining days can be put on table B while the ones with few hours on A.

Priorities assigned letter C.

The kind of task that is included in this category are not urgent and also are not necessary, but they should be done. Some of the things to assign here include the party invites, interruptions, and some social invitations. 
However, if you have several tasks in each of the three tables, AB and C, you can arrange them as follows. In A, you can have A1, A2, A3, and many more. The A1 should be the task that needs to be done urgently, and others can follow. The same thing can be done on the other tables. 

Conclusion

Therefore after considering the above discussed ABC method of organizing your “to-do” list, now the other essential tips you should know to include estimating the time for each activity, ensuring you follow your ABC method in your list, follow your schedule, learn to reject some offers, be accurate and do everything as planned unless unavoidable circumstance arise. Therefore by considering the above-discussed tips, you will be able to organize your “to do” list and succeed personally or professionally.

Related References

Poetry – Just Think!

Just think! some night the stars will gleam
Upon a cold, grey stone,
And trace a name with silver beam,
And lo! ’twill be your own.

That night is speeding on to greet
Your epitaphic rhyme.
Your life is but a little beat
Within the heart of Time.

A little gain, a little pain,
A laugh, lest you may moan;
A little blame, a little fame,
A star-gleam on a stone.

–Robert W. Service

Poetry – Music

My friend went to the piano; spun the stool
A little higher; left his pipe to cool;
Picked up a fat green volume from the chest;
And propped it open.
Whitely without rest,
His fingers swept the keys that flashed like swords,
… And to the brute drums of barbarian hordes,
Roaring and thunderous and weapon-bare,
An army stormed the bastions of the air!
Dreadful with banners, fire to slay and parch,
Marching together as the lightning’s march,
And swift as storm-clouds. Brazen helms and cars
Clanged to a fierce resurgence of old wars
Above the screaming horns. In-state, they passed,
Trampling and splendid on and sought the vast —
Rending the darkness like a leaping knife,
The flame, the noble pageant of our life!
The burning seal that stamps man’s high indenture
To vain attempt and most forlorn adventure;
Romance, and purple seas, and toppling towns,
And the wind’s valiance crying o’er the downs;
That nerves the silly hand, the feeble brain,
From the loose net of words to deeds again
And to all courage! Perilous and sharp
The last chord shook me as wind shakes a harp!
… And my friend swung round on his stool, and from gods we were men,
“How pretty!” we said; and went on with our talk again.

— Stephen Vincent Benet

Related References

Poetry – The House of Eld

Now the old winds are wild about the house,
And the old ghosts cry to me from the air
Of a far isle set in the western sea,
And of the evening sunlight lingering there.

Ah! I am bound here, bound and fettered,
The dark house crumbles, and the woods decay,
I was too fain of life, that bound me here;
Away, old long-loved ghosts, away, away!

— Geoffrey Bache Smith

Poetry – “So we lay down the Pen”

So we lay down the pen,
So we forbear the building of the rime,
And bid our hearts be steel for times and a time
Till ends the strife, and then,
When the New Age is verily begun,
God grant that we may do the things undone.

— Geoffrey Bache Smith

Quote – History maketh a young man to be old

History maketh a young man to be old, without either wrinkles or gray hairs,—privileging him with the experience of age, without either the infirmities or inconveniences thereof.

— Thomas Fuller

Poetry – Dinner in a Quick Lunch Room

Soup should be heralded with a mellow horn,
Blowing clear notes of gold against the stars;
Strange entrees with a jangle of glass bars
Fantastically alive with subtle scorn;
Fish, by a plopping, gurgling rush of waters,
Clear, vibrant waters, beautifully austere;
Roast, with a thunder of drums to stun the ear,
A screaming fife, a voice from ancient slaughters!

Over the salad let the woodwinds moan;
Then the green silence of many watercresses;
Dessert, a balalaika, strummed alone;
Coffee, a slow, low singing no passion stresses;
Such are my thoughts as — clang! crash! bang! — I brood
And gorge the sticky mess these fools call food!

–Stephen Vincent Benet