Most people find organizing their writing hard, but being organized is the key to effective writing. You should always plan what you’re going to write before you begin writing. Organizing your work helps you develop order in your writing, which will help in avoiding repetition or even leaving out important points. A writing plan can be a few jotted notes to a detailed numbered outline.
Most writings, especially blog writings, have three main parts: the introductory part, the body, and the conclusion. The introductory part should inform your readers about the aim of your blog post, the contents of your post, and what you’re trying to prove in writing. The body should have all the facts, arguments, and information in a coherent order that can be easily understood by your readers. The conclusion should summarize everything by reporting your findings, your views, and your final thoughts and recommendations.
How to Order Your Writing
There are several ways you can use to order your writing. The type of order used in your blog posts largely influences your readers since it shapes their thinking and interpretation of your work. Some of the common ways of ordering used in writing blog posts are:
- Ascending order of importance – the most important ideas last
- Descending order of importance – the most important ideas first.
- Ascending order of complexity – the simple ideas first.
- Descending order of complexity – the complex ideas first.
- Chronological order – ordering your ideas in sequence.
Out of all these orders, the most useful ways of organizing your work are descending order of importance and categorical order. Ordering your work is useful because it allows readers to maneuver easily through the document and not to miss important information. Listing your most important ideas and arguments first increase the chances of your audience reading the article.
Being organized improves efficiency.
It doesn’t matter whether you’re doing fiction, non- fiction, poetry, blog posts, or any other type of writing work. Any type of writing requires you to communicate ideas to your audience clearly. To come up with an article that’s clear and compelling, you need to introduce the right facts at the right time. How you organize, and the details and how you choose to support your points can drastically affect your productivity as a blog writer. The order of your points determines how well your audience will understand what you’re saying in your article.
Being Organized Makes Your Articles Professional
Apart from the message you’re trying to convey, your reader will also get an impression of your professionalism from your work. If your work is poorly organized with ideas not listed in an orderly manner, your audience may get an amateurish impression. On the other hand, if your article has well-organized ideas with smooth transitions, accompanied by just enough details, your audience will feel confident in you and the information you’re presenting. Being organized will give your work a polished and professional look, which is very vital for any kind of writing.
Being Organized Makes Your Articles More Immersive
Every time your audience has to stop and try to make sense or understand what you’re saying, he/she is tempted to stop reading your article. This not only agitates your work but also weakens it. However, if you make your points clear and list them in an orderly manner, it will eliminate the need for your readers to stop and try to figure or relate one idea to the other. Organizing your writing will immerse your readers in your writing.
Having a project plan ensures that you Won’t Miss Important Details.
If you’ve ever written a text to a friend about something urgent only to discover that you did not include the most important details in the text, you already know how important organization is in any form of writing work. A project plan helps in this, but in case you don’t want to use a project plan, making a small list of the what you’re planning to include in your article and the types of keywords you’re planning to use can help in keeping you on track. A project plan will ensure that your final piece won’t leave out anything that your audience needs to know or understand. This is also very important for blog posts that require a specific set of keywords to improve their SEO rankings.
Organization Helps to Avoid Repetition
Apart from ensuring that you don’t miss important points, the good organization also prevents repetition. Most blog writers are victims of redundancy, and this is mostly caused by poor planning. Most people find it challenging to remember what they’ve already discussed, especially if you’re working on a piece for several days, weeks, or months. Organizing your work using an outline or project plan will make your article more concise, thus improving productivity.
Organizing your work Saves Time
Organizing your writing doesn’t just benefit your audience; it helps you as the writer too, knowing where you’re headed to when writing will save your time since you will spend less time revising your work. This especially comes in handy with longer articles that may have multiple plotlines and subsections. Without prior planning and organization, it’s easy for you to get lost when working on longer pieces, and you may find yourself rewriting large sections as a result. Organizing your work well can the time spent on the article drastically, which in turn improves productivity.
Organizing your work and workplace reduces stress levels.
Being organized with your writing and workplace also reduces stress levels. Just picture a situation where you need a copy of an article you did two years ago. If things are well organized and everything is neatly labeled, tracking the article down would be a piece of cake, instead of a source of stress! Organizing your work and workspace will also ensure that you don’t become too engaged in a task and lose track of time. Set calendar and time alerts to keep you on track and organize your workspace to avoid the stress of misplacing copies of your work and rushing to complete tasks after falling behind schedules.
Effectively communicating your thoughts and ideas to your audience requires good organization and structure. Knowing what to introduce first, how-to guide your audience from one section of the blog post to the other, and when your writing needs information and insights will not only make your writing powerful but also professional and fun to read. The type of writing you do doesn’t matter; organizing your work will improve productivity.